Assignment Task

This task requires you to demonstrate the skills and knowledge requirements to complete project-initiating documents to get your chosen project approved. You also need to address the governance of the project by creating a project authorization procedure to ensure all authorizations and delegations are undertaken at an appropriate stage of the project`s life cycle.

Materials to be supplied

• For this Assessment, learners will need access to:
• Internet, device, and word processing software (can be accessed through TAFE campuses and facilities)
• Connect and associated learning resources. 

Work, Health and Safety

• Follow TAFE Queensland Student Rules.
• Access TAFE Queensland Student Services for any additional support.
• Conduct risk assessments before any assessment task to ensure the safety of all participants and the environment.
• Ensure an ergonomically safe work environment to complete all assessment tasks.

The project may be real or simulated; it could be workplace-based or a personal project. A real project may have occurred in the past, be planned for the future or occur now. You may need to add extra details if the real project doesn`t address all the areas that the assessment tasks require. For privacy or confidentiality reasons, you may change details such as names of people, organisations or budget figures.

 Task

1. Project Charter

For all assessment tasks, you take on the role of Project Manager. Whether the project is real or simulated, ensure that the project you will be documenting for this qualification has these six major characteristics of a project:

1. an established objective

2. a defined life span, with a defined beginning and end (i.e. it is temporary)

3. usually, the involvement of several departments and/or stakeholders

4. typically, doing something that has never been done before (unique)

5. specific time, cost, scope, and performance requirements

6. delivery of something that is of value.

2. Project Authorisation Procedure

A Project Authorisation Procedure identifies project authorizations required. The procedure details the project life cycle stages with the authorisations and delegations needed throughout each phase of a project’s life cycle.

Develop a Project Authorisation Procedure for your organization that addresses the following:

Purpose

Explain the purpose of a project authorisation procedure.

Initiating

• provide the criteria for selecting a project
• nominate who is responsible for making this selection
• describe how the project manager is selected to manage a particular project.

Planning

• Nominate who has authority for each of the following:
• approve project plans
• other documents associated with the project, for example, contracts, agreements, and designs
• financial delegation
• procurement delegation, including both human and physical resources.

Executing

• who will verify project deliverables against specifications and/or other quality requirements?
• who will prepare and present project status reports?

Closing

• who will authorize the final project report?
• who will sign off on the completed project?

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